Employee Privacy Notice

1. Introduction
ProSecure Logistics (“Company,” “we,” “us,” or “our”) is committed to protecting the privacy and security of your personal data. This Employee Privacy Notice explains how we collect, use, store, and protect your personal information as part of your employment with us.

2. Information We Collect
We may collect and process the following categories of personal data about you:

  • Identification Information: Name, date of birth, gender, nationality, and government-issued identification numbers (e.g., Social Security Number, driver’s license, passport).
  • Contact Information: Address, phone number, email address, emergency contact details.
  • Employment Information: Job title, employee ID, work history, performance evaluations, disciplinary records.
  • Payroll and Benefits Information: Salary details, tax information, bank account details, benefits enrollment, pension contributions.
  • Health and Safety Information: Medical leave records, disability accommodations, accident reports, and workplace safety compliance.
  • IT and Communications Data: Company email, computer usage logs, access credentials, security monitoring data.
  • Background and Compliance Information: Pre-employment screening results, criminal background checks (if applicable), and work authorization status.

3. How We Use Your Information
We process your personal data for the following purposes:

  • Managing employment relationship (e.g., payroll, benefits, performance reviews).
  • Compliance with legal and regulatory obligations.
  • Ensuring workplace safety and security.
  • Monitoring and enforcing company policies.
  • IT and network security.
  • Training and career development.
  • Internal reporting and business operations.

4. Legal Basis for Processing
We process your personal data based on one or more of the following legal grounds:

  • Performance of an employment contract.
  • Legal and regulatory compliance.
  • Legitimate business interests (e.g., maintaining security and efficiency).
  • Your consent (where applicable).

5. Data Sharing and Disclosure
We may share your data with:

  • Government authorities, regulatory bodies, or law enforcement agencies as required by law.
  • Third-party service providers for payroll, benefits administration, IT support, or legal services.
  • Affiliates or business partners for internal administrative purposes.
  • Prospective buyers in the event of a business sale or merger.

6. Data Security
We implement technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. These measures include encryption, access controls, and security policies.

7. Data Retention
We retain your personal data for as long as necessary for employment purposes and legal obligations. Once no longer needed, data will be securely deleted or anonymized.

8. Your Rights
You have the right to:

  • Access, correct, or update your personal data.
  • Request deletion of your data, subject to legal obligations.
  • Object to or restrict processing under certain circumstances.
  • Withdraw consent where processing is based on consent.
  • Lodge a complaint with a data protection authority.

9. Contact Information
If you have any questions about this notice or wish to exercise your rights, please contact:
HR Department Contact Information
The Rufus Centre
Steppingley Road,
Flitwick, Bedford MK45 1AH, United Kingdom
+44 152583774
hr@securetransport.org.uk

10. Updates to This Notice
We may update this notice periodically to reflect changes in our practices or legal requirements. Employees will be informed of any significant changes.

By continuing your employment with ProSecure Logistics, you acknowledge that you have read and understood this Employee Privacy Notice.